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Karen Rainsford

RIBA Chartered Architect

General Data Protection Regulation  (GDPR) 2018


How I use your personal information about you and what I do with it.

Who I am

At Karen Rainsford Architect  I am a sole practitioner and I am the person who looks after your data i.e. the data controller.

My postal address is:  31 Gog Magog Way,Stapleford Cambridge, CB22 5BQ

If you have queries regarding how I use your personal information you can contact me on:

Tel: 01223 47013, Mob: 07939 112961, E-mail: karen.rainsford@virginmedia.com


How I use your information:

With your consent, I will collect the following data from you in order to respond to your enquiry or to manage your project: Name, Address, E-mail , Telephone number, Design aspirations, Geographical information , Photographs


This data is retained by me and you must confirm that consent by letter or e-mail or in the Project Contract you sign with me.


Who I share your personal information with during a project:-

Consultants, Suppliers, Contractors servicing your project, Insurers , Compliance authorities (Relevant Local Authorities and Building Control)


When I give your information to others

I will not give information to anyone without your consent  


My disclosure of your personal data is lawful for the following reasons:

It is necessary for me to disclose your information for the purposes of my function as your Architect.


How long I keep your information

I only keep your information for as long as I need to or for as long as the law requires me to meet any statutory and regulatory obligations. Refer RIBA Architect Code of Conduct

I will regularly assess the information and dispose of any which is no longer required

Security of Data

In order to prevent unauthorised access or disclosure I have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information I hold


Your rights

You have these rights:

 You can ask me for a copy of the information I have about you

 You can ask me to correct any information I have about you if you think it is wrong

-  You can ask me to erase information about you (although I may have good reasons why I cannot do this)  

-  You can ask me to limit what I am doing with your information

 You can object to what I am doing with your information

 You can ask me to transfer your information to another organisation in a format that makes it

 easy for them to use.

 You can complain about what I do with your personal information.  


If you are not satisfied with my answer to your complaint then you can complain to:-


Information Commissioner's Office , Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF   https://ico.org.uk

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.


My website may contain links to other websites and I do not have any control over those websites.


© Copyright Karen Rainsford 2018